Executive Assistant to the CEO

Full-Time | On-Site

Organization: Kravis Center for the Performing Arts
Location: West Palm Beach, FL

Job Summary

The Kravis Center for the Performing Arts is seeking a highly organized and detail-oriented Executive Assistant to the CEO to provide high-level administrative support in a dynamic and mission-driven environment. This position serves as a key liaison between the CEO and internal and external stakeholders, including the Board of Directors and senior management teams. The Executive Assistant plays a crucial role in coordinating executive outreach, managing strategic initiatives, and ensuring smooth communication across the organization.

The ideal candidate will be a proactive problem-solver with exceptional written and verbal communication skills, strong organizational abilities, and a proven ability to handle confidential matters with discretion.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
• Prepare and review correspondence, reports, and presentations on behalf of the CEO.
• Arrange travel plans, itineraries, and expense reports.
• Anticipate the CEO’s needs and provide timely solutions.
• Act as a "gatekeeper" to ensure efficient access to the CEO’s time and office.
• Facilitate communication between the CEO and Board members, donors, and stakeholders.
• Research, prioritize, and follow up on sensitive or confidential matters.
• Oversee special projects and strategic initiatives as assigned.

Board & Senior Management Support

• Serve as the CEO’s liaison to the Board of Directors, maintaining discretion and confidentiality.
• Assist with planning and logistics for Board and committee meetings.
• Prepare agendas, meeting materials, and minutes for Board and committee meetings.
• Administer board meeting management software, including tracking attendance and managing user accounts.
• Support senior management meetings and organizational initiatives.

Strategic & Communications Support

• Assist in the execution of the organization’s strategic plans and initiatives.
• Draft and edit written communications, including letters, acknowledgments, and donor correspondence.
• Coordinate outreach efforts and foster relationships with key partners.

Qualifications & Skills

• Education: Bachelor’s degree required.
• Experience: 5-10 years of experience supporting C-Level Executives, preferably in a nonprofit environment.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
• Excellent written and verbal communication skills.
• Ability to exercise discretion and handle confidential information with professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and board meeting software.
• Experience in event planning and fundraising is a plus.

Compensation & Benefits

This position offers a competitive salary and a comprehensive benefits package.

To apply, please send your resume to jobs@kravis.org or mail it to:
The Kravis Center, 701 Okeechobee Blvd., West Palm Beach, FL 33401
No phone calls, please. DFW/EOE